The example below is based on 4 teams of employees working 12 hour day and night shifts, plus their rest days off in blocks of 4: 4 consecutive days on 4 consecutive days off 4 consecutive nights on 4 consecutive days off Get the background checks completed for anyone in less than 30 minutes. The template shows the total number assigned to each shift for each day. Save my name, email, and website in this browser for the next time I comment. Different businesses and industries may require you to adapt your schedule accordingly. Then, in column B, you could use a formula like this: Copy the formula down for each date in column A, and you can see the schedule pattern. The employees also benefit from interacting with different supervisors who cover varying shifts throughout the day. Your email address will not be published. You could put a date such as "1/1/23 7:00 am" into cell A1, and then format the cell so that it shows the date and time. Click to reveal the employee works for 4 days and then gets off for 4 days. 362K views 4 years ago Automatically create shift schedule in Excel. In a 4-3 rotating schedule, 6 teams of employees will work overlapping 10-hour shifts, and the cycle repeats every 3 weeks: With this type of schedule, 3 teams will always work on weekends. Lets say you choose the Dupont method. work while creating the right work schedule for your team. Adopting rotational shifts also helps companies in improving employee cohesiveness and teamwork. Rotating shift is often used in the manufacturing and labor sectors. Also Read: Secret Santa Gifts | An ultimate read for best results. Shifts can be grouped in runs of 12 hour . Check out the three examples to understand the implementation. The first shift means when the employees are working during the day and get the evenings and nights off. Get Started with Your Own Cryptocurrency Website: 6 Proven Web Development Strategies for Success, Cryptocurrency Developers| Who they are, Why they are needed and How to hire in the shortest time. Instant background check on anyone | Enter your address and click "Subscribe. (See Figure 2. Their hard work is then rewarded with four days off. For example, healthcare services, where shift work is deemed necessary as they have to care for patients by staying overnight or for extended periods. Given a particular week number for a year, you may want to figure out the date of the last day in that week. Employees go through a cycle of working the day shift, night shift, and any other shift. ExcelTips is your source for cost-effective Microsoft Excel training. The 2-2-3 or Panama schedule is a slow rotation cycle of 28 days where each employee is put in a 12-hour shift every day. With a rotating schedule, a worker may work the first shift for 1 week, then switch to the second shift for 1 week, then switch to the third shift for 1 week. This work schedule provides employees with higher satisfaction as it is employee-friendly. The work days are highlighted automatically in the yearly calendar using a technique known as Conditional Formatting. The Excel template for Shifts Microsoft Teams When you export a Shifts schedule from Teams, an Excel "template" fileready for your editsis downloaded to your computer. Now you have everything you need to get started with creating a rotating schedule. This ensures each employee gets free weekends. Some rotation schedules use a pattern that repeats every fortnight (2 weeks), and may be referred to as 2/3/2. Rotation Schedule Excel Template Features: On the dashboard, there is a table where you can add up to 60 employee names individually. You could try use some formulas, but it is as easy to fill the four columns manually as shown (see Figure 1 below) When you select the 4 column by 16 days block and then double-click on the fill handle, the schedule will copy as a pattern all the way down to the last date in column A (provided all cells below are empty).Then, you can add filter to the whole schedule (shown in Figure 1) to only display dates you want. Download Manage employee shifts and keep track of your employee's schedules with this work shift calendar template. its not nice to talk about people behind their backs, but thats not to say that gossip doesnt have any social value. The If End Are your documents displaying too slowly? When you open the exported Excel file, you'll notice it contains four worksheets: ShiftsFor editing existing shifts and adding new shifts. Images larger than 600px wide or 1000px tall will The 0600-1400 shift may be called earlies, mornings, AM, or 6-2, while the 1400-2200 shift may be called lates, afters, afternoons, back shift or 2-10. It allows them to maintain a better work-life balance and better health. These patterns can be copied to the Shift Patterns worksheet in the Shift Scheduler spreadsheet to schedule the employees quickly and easily. Football League Fixtures Creator with Automated Standing Table. For example, the pattern "DDDDxxNNNNxxxx" would mean working 4 days in a row on the day shift (D), followed by 2 days off, followed by 4 days in a row on the night shift (N), followed by 4 days off. Ochimus. 46 Pre-Designed Shift Plan In some cases, an employee might work 2 days on Shift 1, followed by 2 days on Shift 2, followed by a number of days off. allows each employee to get benefitted from the, . Even though, you cant find the most suitable shift plan, you can create your own custom shift plan. I was recently asked if it would be possible to convert my annual calendar template into an automated work rotation schedule, for an employee who is working a rota consisting of a number of days on followed by a number of days off. Vertex42 is a registered trademark of Vertex42 LLC. Do not forget to practice flexibility while implementing a rotating shift work schedule in your workplace. This tool is a template to create shift schedule in Microsoft Excel that can be work well in Windows and Mac environment. The manufacturing industry often handles equipment that cannot be started or stopped within the duration of a single shift. Employee Resource Groups | Critical items that you must know! Variable shifts definition states that there is no fixed work schedule for the week. Let us see what does 1st shift mean? VBA code included. The company never closes, even for holidays, but Danni would like to use Excel to forecast six-month work schedules for individual workers. The 2-2-3 work schedule usually involves 4 teams that work for 2 days, get 2-days rest followed by 3 days of work. One of the team takes up the day shift, working for 2 days, taking 2 days off, work 3-day shifts, have 2 days off, again work 2 days, and finish off with 3 days off. Libby-Owens-Ford, a large automotive and glass manufacturer company, has a rotating shift schedule of 12-hours each shift. Rotating shift is when your work timings keep on changing based on a set schedule. 4 crew, 8 hour shift schedules for 7 days a week are the most straight-forward and popular shift cycles for restaurant managers looking for 8 hour shift rotations. In fact, it has plenty. A person can continue working the same shift for months. Despite the attractive combined days off, longer shifts are overwhelming and exhausting to many people. Rotating shift definition means a scheduled shift that keeps on changing over time. Again, shifts generally rotate on a weekly basis, where teams will . This is because you added a half day (.5) to the date, which moved it by 12 hours. Commonly, mission-critical jobs such as law enforcement, healthcare, and military implement evening shift. ), Now, in cell A2, enter the formula =A1+1 and format the cell the same was as you formatted cell A1. Necessary cookies are absolutely essential for the website to function properly. The 46 Pre-Designed Shift Plan features will provide you the available shift plan such as 2 Team 5 On 5 Off, 2 Team 7 Day Shifting, 3 Team 7 On 14 Off, and still many more options on the list. Weekly rotations also help keep things fresh. Mostly, shift schedules are designed for companies or industries that use 24/7 working days where employees will have to work on shift because of the nature of its company business and they have to work on allowable working hours per week. Creating a pattern formula for a specific list, I need a formula to calculate a cost for a shift pattern, Formula to calculate personel numbers during a shift pattern, Calculating what shift should be running on a three week , three shift rotating pattern, Would like to automate creating new 3 shift pattern. Additional troubleshooting information here. Choose from the top developers on unremot. I only recommend products and services that I've used or have experience with. To enter your employees' names, go to column H and start inputting each employee's name in this section (i.e. Design custom schedule templates to help you plan out your year and manage projects for your business. The biggest benefit of the rotational work schedule is the ability to spread talent and expertise across multiple shifts and roles. our ExcelTips site focusing on the menu interface. 2. Also Read: Employee Gift | The ultimate guide. We will discuss in detail the different kinds of industries that implement, Employees working in the service industry are often put on a. wherein the services are provided 24 hours a day. Vertex42 is a registered trademark of Vertex42 LLC. You can change options as many times as you like. If using the String method, this would be defined as "12xx". Note:Team members are added, removed, and edited in Teams. Lack of social contact due to an inconsistent schedule may lead to mental health problems. You would need to check to make sure that the value returned matches your company's records, and if it doesn't, adjust the CHOOSE function appropriately. place the following formula in C3: =IF (MOD ( ($B$2-$B3)+C$1-1,8)<4,"ON","OFF") and copy across for 31 days and down for each employee. Instructional coach | Everything about starting an exciting career. Also Read: Remote Meetings | A comprehensive guide. Check out Excel 2010 VBA and Macros today! Manage all shifts, schedules, work hours & messages using Camelo. You can pick one based on the requirement. To create a 4 on 4 off pattern you will need to choose the ON/OFF option from the Pattern Type dropdown. Shift rotation.xlsx (11.1 KB, 16 views) Download. The pitman shift schedule is a common work pattern adopted by companies that need 24 hours coverage. Employees working first shifts typically work during normal business hours. This version of the rotation schedule allows you to show the rotation for multiple employees. Number of break minutes available for the shift. [4 on 3 off] [5 on 3 off] x3 [5 on 4 off] [4 on 4 off] x2 [4 on 4 off] 4. In a slow rotation shift schedule as the name suggests the change in working hours is not that often. They can attend parent meetings or go to the bank without requesting a weekday off. If you work a rotation that involves multiple shifts and follows a specific pattern, you can use this spreadsheet to create your yearly work schedule. Let's take a look at a simple example of what I mean. Custom Shift Plan One team always works day shifts, another team always works night shifts, and the third team always works wing shifts. It is mandatory to procure user consent prior to running these cookies on your website. because of how hard it can be on the body and general life planning to change from a day to a night shift on a regular basis. In particular it is easy to filter by month.Instead of assigning just teams as column headings, you can assign individual names copying relevant columns to the right as needed. You can download and the Free version. Nurture healthy conversations at your office with 360-degree virtual experiences of your real-office water coolers, cafeterias, and game zones! Calculating the Last Day in a Week Number. In certain industries such as Food & Beverages, night shifts are busier than day shifts. Several industries implement rotating shift schedules to ensure 24-hour coverage. Repeat with 2 more squads/templates to cover day shift for 24x7 coverage. https://www.easyexcelanswers.com/courses.htmlContact me regarding customizing this template for your needs.https://www.amazon.com/shop/barbhendersonHow to insert VBA code in Excel https://youtu.be/AByFH0TN53Msub autoschedule ()Dim i as integerfor i = 4 to 11 if i = 4 then Worksheets(\"Sheet1\").Range(Cells(i, 3), Cells(i, 4)).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 7).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 14).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 21).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 28).Value = \"O\"End ifif i = 5 then Worksheets(\"Sheet1\").Range(Cells(i, 3), Cells(i, 4)).Offset(0, 1).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 8).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 15).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 22).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 29).Value = \"O\"End ifif i = 6 then Worksheets(\"Sheet1\").Range(Cells(i, 3), Cells(i, 4)).Offset(0, 2).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 9).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 16).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 23).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 30).Value = \"O\"End ifif i = 7 then Worksheets(\"Sheet1\").Range(Cells(i, 3), Cells(i, 4)).Offset(0, 3).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 10).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 17).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 24).Value = \"O\"End ifif i = 8 then Worksheets(\"Sheet1\").Range(Cells(i, 3), Cells(i, 4)).Offset(0, 4).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 11).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 18).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 25).Value = \"O\"End ifif i = 9 then Worksheets(\"Sheet1\").Range(Cells(i, 3), Cells(i, 4)).Offset(0, 5).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 12).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 19).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 26).Value = \"O\"End ifif i = 10 then Worksheets(\"Sheet1\").Range(Cells(i, 3), Cells(i, 4)).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 7).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 14).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 21).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 28).Value = \"O\"End ifif i = 11 then Worksheets(\"Sheet1\").Range(Cells(i, 3), Cells(i, 4)).Offset(0, 1).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 8).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 15).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 22).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 29).Value = \"O\"End ifif i = 12 then Worksheets(\"Sheet1\").Range(Cells(i, 3), Cells(i, 4)).Offset(0, 2).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 9).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 16).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 23).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 30).Value = \"O\"End ifif i = 13 then Worksheets(\"Sheet1\").Range(Cells(i, 3), Cells(i, 4)).Offset(0, 3).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 10).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 17).Value = \"O\" Range(Cells(i, 3), Cells(i, 4)).Offset(0, 24).Value = \"O\"End ifRange(\"c4:AG13\").Replace What:=\"\", Replacement:=\"X\"End SubFor more help visit my website http://www.easyexcelanswers.com or email me at easyexcelanswers@gmail.com.Contact me regarding customizing this template for your needs.Excel one-on-one on-line training available. Do not include shifts of more than 24 hours. is when an employee works at different intervals throughout the day and night. 3. The eight-hour shifts are only on the weekdays. Count the total number of your employees. This read-only sheet displays the name and email(s) of the team members. The Manual Override Box increases the load handling capability of your control's relays and provides an external disconnect. Any cookies that may not be particularly necessary for the website to function and is used specifically to collect user personal data via analytics, ads, other embedded contents are termed as non-necessary cookies. All it does is to divide the dateagain, remember that dates are nothing but numbersby 16 and then return one of three values that indicate when (or if) the person is working that day. A rotating schedule is a schedule arrangement in which employees work day shifts for a period of time, then switch to night shifts for some time, and then go back to working day shifts. The term shift work is used for any work schedule that falls outside the 7 am to 6 pm work hours. Fortunately, the program Save Time and Supercharge Excel! The work days are highlighted automatically in the yearly calendar using a technique known as Conditional Formatting. The letter or number for each shift is defined in the legend above the calendar. The officer works for 4 days and then is off for 4 days. The technical storage or access is necessary for the legitimate purpose of storing preferences that are not requested by the subscriber or user. Read on! You could continue making formula adjustments in this manner in order to set up your schedule, but remember that the tricky part is to make sure you add the half day when you should and subtract it when you should, in order to do the AM/PM shift change properly. Employee support is extremely essential while implementing, Transparency in communication is the first step towards designing. You can change the legend to match what you want to use in your pattern. Common work hours include, 11.00 am 8.00 pm and 3.00 pm 11.00 pm. 11+ Free DuPont Shift Schedule Templates (Word & Excel) Different organizations and companies require their employees to work for a particular number of days per week and specific hours. Now that youve chosen the method and divided employees into teams, its time to assign shifts to each team. Remember to include all the roles necessary for each shift. To create a schedule file using Snap Schedule, follow these steps: Run Snap Schedule and create a new schedule from scratch. This website uses cookies to improve your experience while you navigate through the website. Maintaining a rotating schedule isnt hard. Staff working night shifts receive more tips, but their workload is heavier. The pattern repeats for 8 weeks. Below are features on a Full Version of Shift Schedule Planner. However, some companies opt to use the eight-hour traditional shifts, working five days a week. MS-Off Ver Excel 2003 Posts 5 Re: formula for creating a shift pattern I want to be able to input the 4 days on and 4 days off rota using 12 hr shifts. That pattern will repeat for 8 weeks. This pattern is designed for 4 teams, composed of as few or as many staff as you like. is when your work timings keep on changing based on a set schedule. Imagine you run a coffee shop that opens 24/7 and runs on 3 shifts: It would be simple to use a fixed schedule in which some staff will always work the first shift, some will always work the second shifts, and others will always work the third shifts. ), Now you can use the same formula in cells A3 and A4, and you end up with a four-day morning schedule. The perfect tool for your problem is Employee Shift Schedule Generator for Excel. (gif, jpeg or png only, 5MB maximum file size), Notify me about new comments ONLY FOR THIS TIP, Notify me about new comments ANYWHERE ON THIS SITE, I created a two-sheet Excel workbook using approach from my earlier comment, but I also added the sheet for assigning workers to teams.Feel free to use it, or modify it. Cloudflare Ray ID: 7c0aa2baccdd0df1 Below are features on a Full Version of Shift Schedule Planner. For export instructions, seeFill out or edit a shifts schedule in Excel. 80.211.177.197 This is to avoid hiring people who arent willing to work rotating shiftstheyre more likely to be dissatisfied and leave. Shift work is an excellent way to improve employee productivity and . Manage the Shifts app for your organization. Using this shift schedule generator, respective companies can organize it easily. Let us look at the top three examples of shift schedules for having 24/7 coverage at the workplace. Depending on the type of work a person might be expected to work in shifts. But they will have to work long shifts, which can be exhausting. These cookies will be stored in your browser only with your consent. Measures such as proper lighting and ventilation, access to rest areas, a healthy cafeteria, clean washrooms, etc can mitigate the negative health effects. This template was designed for small businesses and is particularly useful for fast food restaurants, small stores, or departments where employees change stations throughout a work day. The technical storage or access is strictly necessary for the legitimate purpose of enabling the use of a specific service explicitly requested by the subscriber or user, or for the sole purpose of carrying out the transmission of a communication over an electronic communications network. In the partial rotation schedule, part of the team has normal working hours whereas the other part works in shifts. Each one of them takes a turn into a less desirable role while also getting the perks of. Then set each of these shifts to repeat every 8 days. 4-on 4 off is a continuous shift pattern that gives 24/7 coverage 365 days of the year. The "4 on, 4 off" model is one of the most common and well-known shift patterns that are available in the sector. can be both flexible or rotational based on the type of industry. Your staff are the ones in charge of the shifts, so make sure that theyre willing and consent to follow a rotating schedule. Employees rotate through an 8-part cycle: This schedule allows your staff to have a whole week off each month. is a work shift where employees take turns on when to work on weekends, and when to take the weekends off. Typically work between 7 am to 5 pm. Both the Rotation_Advanced and Rotation_String worksheets use the new built-in function NETWORKDAYS.INTL(), available as of Excel 2010, to let you choose which days make up the "weekend" (Sat/Sun, Mon/Tue, Sunday only, etc.) Dash can be any character. Hi there, welcome to the forum. This pattern consists of 4 teams and 2 12-hours shift durations. If you don't want to include holidays, you can delete the holidays from the list in the Holidays worksheet (see the instructions in that worksheet). Employee support is extremely essential while implementing rotating shift policies at work. To make it fair for everyone, thats where the rotating schedule comes in. A 4 on 4 off shift pattern gives 24/7 coverage 365 days of the year. Format: m(m)/d(d)/yyyy Managers dont have to waste too much time adjusting shifts. They can map popular shift plans like 4 on 4 off, Pitman, 5 and 2, Dupont, Panama, Metropolitan, and Continental or they can customize it based on their own shift pattern. We have listed down the three important steps that must be kept in mind while designing the schedule. They can sleep at the same time every day. I'm wanting to build a scheduling tool in Excel for my employees that work 4 days on, 4 days off. In the first two worksheets (Rotation and Rotation_Advanced), the rota schedule is defined by entering the numbers of days on Shift 1, followed by the number of days on Shift 2, followed by the number of days off. This shift rotation is commonly used by our driver/operators and those working in 24-hour office-based customer service roles. Vertex42.com is not associated with Microsoft. Crypto-mania: Is the current Crypto rally on echo bubble. It isn't readily apparent to Danni how the various workday-related functions in Excel could be used for this. Includes professional and educational checks | Covers social and personal insights. Automatically create shift schedule in Excel. Please contact your hosting provider to ensure that an up-to-date and valid SSL certificate issued by a Certificate Authority is configured for this domain name on the origin server. Employees working first shifts typically work during normal business hours. What is a rotating shift? The three-shift system adds a night shift to the standard two-shift pattern, giving three rotating 8-hour shifts to provide 24-hour cover where needed. Learn more about Allen Understanding the If End If Structure. These templates show the first squad on day shift. Rotating shifts allows each employee to take turns in the less desirable role, while also benefitting from the preferred time slots. You must be hoping to get a simple tool particularly in Microsoft Excel where you can arrange and manage the shift schedule easily. Save my name, email, and website in this browser for the next time I comment. It works for 4 teams with 12-hour shifts. The default pattern may cover: two x 40 hours = 80 hours per week or two x 37.5 hours per week. (See Figure 1. Let us look at the sample templates of each kind of shift schedule to get a better understanding. Assign one employee to each team. 1. of a slow rotation cycle of 28 days where each employee does a 12-hour work shift every day. We also use third-party cookies that help us analyze and understand how you use this website. ", (Your e-mail address is not shared with anyone, ever.). But everyone has 3 days off and they work on the same days every week. However, if your organization requires 24/7 coverage, you will have to add an extra team to each day to cover both the early, mid, and late shifts. Swing shift schedules are often implemented in organizations that require continuous operations throughout the day and night. The second shift or afternoon shift hours overlap with both morning and evening shifts. Also Read: Instructional coach | Everything about starting an exciting career. The first shift means when the employees are working during the day and get the evenings and nights off. To meet the demand of a fast-paced economy, many firms and businesses have to operate outside regular hours and even 24/7. The rotating schedule templates are designed considering 8-hour, 12-hour, and 24-hour shifts. In row 1, I have the # of days of the month (For example, 1 - 31 for January). Now go into column F, select one cell after the other and look into the name field. Leave fields for you to add in details of what task you want to complete during the time. This type of schedule gives your staff 3 days off every other week and they dont have to work more than 3 days in a row. Employees keep rotating between different shift times, hence the name rotating schedule. It needs a minimum Excel 2007 for Windows and Excel 2008 for Mac. Then divide them into teams. The 2-2-3 work schedule calendar consists of a slow rotation cycle of 28 days where each employee does a 12-hour work shift every day. We have a great community of people providing Excel help here, but the hosting costs are enormous. Shift pattern delivers a constant 24/7 staff supply and is typically deployed wherever machine production is found e.g. Sometimes, its the nature of the job. 2. Let us look at the sample templates of each kind of shift schedule to get a better understanding. On the Shifts sheet, each shift appears as a row with 12 columns. There is no FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Each method has its own pros and cons. Keeping the business open while maintaining employee wellbeing has become a challenge. This site is for you! You define the rotation pattern for each employee, all starting from a specific date. Up to three images may be included in a comment. Note: Our . This website uses cookies to improve your experience. The technical storage or access that is used exclusively for anonymous statistical purposes. You can help keep this site running by allowing ads on MrExcel.com. Rotating a worker across multiple shifts will ensure that everyone has access to their expertise over the course of the project.
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